Random testing programs
Random only counts if you can prove it was random.
A random testing program is the part of compliance most likely to be technically present and practically indefensible. The pool drifts out of date, selections get made when somebody remembers, and the records that would prove the method was genuinely random were never kept.
What we administer
The pool, the draw and the paperwork.
We maintain the covered employee pool, run selections using a scientifically valid random method, spread draws across the year, and keep the documentation that shows what was selected, when, and who was notified.
Selections are spread across the whole year rather than clustered. An auditor who sees a year's worth of random testing performed in November draws the obvious conclusion, and so does an arbitrator.
Notification matters as much as selection. Once an employee is told they have been selected, they must proceed to the collection immediately. A gap between notification and collection undermines the point of testing randomly at all.
Consortium membership
If you have one driver, you still need a pool.
A single owner operator cannot run a meaningful random programme alone, because a pool of one selected at 50 percent is not random in any useful sense. A consortium solves that by combining many small employers into one pool.
Owner operators
Membership in a managed pool, with selections, notification and the annual documentation an FMCSA audit asks for.
Small fleets
Under about twenty covered drivers, a consortium is usually both cheaper and more defensible than running your own pool.
Larger employers
Above that, a company pool often makes sense. We administer it and keep the rate correct as headcount moves through the year.
The rate applies to positions, not people
The minimum annual percentage is calculated against the average number of covered driver positions across the year, not a headcount taken on one convenient day. If your workforce is seasonal, that distinction changes how many tests you owe.
Records we keep for you
What an auditor actually asks to see.
Almost every difficult audit conversation comes down to documentation that exists in principle but cannot be produced on the day.
- The covered employee pool, with dates people entered and left it
- Selection records showing the method, the date and who was drawn
- Notification records and the time each employee proceeded to collection
- Completed collections, and documented reasons for any that did not happen
- Annual calculation showing the rate achieved against the required minimum
- Clearinghouse query records, both pre-employment and annual
Related services
Other collections we run
DOT Drug & Alcohol Testing
49 CFR Part 40 collections for FMCSA, FAA, FRA, FTA, PHMSA and USCG employers.
Non-DOT Workplace Testing
Company policy panels from 5 to 12 substances, built around North Carolina law.
Alcohol Testing
Evidential breath testing on site, plus EtG when a longer window matters.
Mobile & On-Site Collections
We drive to your yard, plant or office. Your crew never leaves the property.
Next step
Tell us how many covered positions you have.
We will size the pool, set a draw schedule across the year and take the record keeping off your desk.